agMIS  farm management accounting in MIS mode

agMIS    ...it's the simple-er way!

Welcome... to what is probably the most unique of all farm records web-sites.

While farm records software elsewhere wants you to become a better accountant, we're here to help you become a better manager.

In a nutshell, that's how we're different.

Why are we different?

We're different by design.  We didn't plan it that way, but before we designed anything, we used our experience to research and study what was needed, and the best ways to serve and solve those needs.

While we were doing that, others were modifying universal accounting program code, into their own private products.  (It really explains how we're different.)

We stand by our efforts, and the fact our management tools are able to support any true accounting program any farm may want or need.  Including none, of course!

Why?  Because our research told us that farm families don't need more accounting, but every farm family does need more good management tools -- tools able also to support any accounting need.  Or want.  And once again, that includes 'none'.

It's the way management and accounting is done in the business world elsewhere, and what we've done -- unlike the others -- is fashion the same capabilities into farm-family-useful products.

Did ag make a mistake?

In our view, agriculture has mistakenly blamed the absence of dual controls (company comptroller's methods for safeguarding owners' rights and properties), as the reason farm checkbook records are inadequate for management purposes. 

It's an unjust, erroneous and selfish conclusion and a topic deserving objective analysis, and we invite and encourage your questions and thoughts.  One way to send them is via the 'agMIS Challenge' or 'Contact us' pages of this website (click above).  Readers are assured we'll respond to worthwhile questions and comments, and we'll enrich this website's information too, with every bit of useful information we uncover.

Remember this, too...

As you study our descriptions here of a system and software product unique to agriculture, keep in mind you're not reading about an 'accounting' program.

You're reading about an integrated 'management information', or MIS, system -- comparable to MIS software used successfully for decades in non-farm business and industries.

Its output capabilities far surpass even the most extensive, and expensive, 'accounting' programs you'll find elsewhere.

At no point, however, does it create 'accounting' entries.  Every user is assured, however, that every amount on every report it does produce, is fully auditable to original entries within the system -- thus fully satisfying the most rigorous of audit requirements.

And in the same vein -- in the language of accountants and the accounting profession -- remember that the off-setting 'accounting' entry in all cases is 'understood'.

P.S. While you're here, why don't you attach this agMIS site to your list of 'favorites'.  Because we're sure you'll want to return.

Second:  a file of Site, Sub-site and Product parameters

By themselves, these data parameters support accrued cost and accrued returns reports as well as work-in-process, finished goods, and cost of goods reporting.

But notice the expanded possibilities when users use agMIS to link these quantities to dollars in the file above, i.e., precise unit costs, at Site, Sub-site and Product levels.  From totals to details, too, of course.

Note also the generic nature of the category definitions.  They're particularly beneficial to multi-product farms, as well as for secondary-level costing of specific operations, machines, and the like.

Every family has reasons for a convenient record of major assets and properties, as well as -- from time to time -- lists from them.

And sometimes those lists need to be valued at 'cost', other times at 'market'.  And perhaps still other times, at 'useful life' or 'accelerated' depreciation levels -- all beyond accounting's scope, of course, unless you're into complex but otherwise useless debit and credit 'accounting' entries.

The 3 files above are the principal agMIS inputs records, and thus represent the bulk of time and effort required of its users.

--- agMIS outputs ---

As you study the lists below, keep in mind the middle name of 'MIS' is 'information', and that's in sharp contrast to the 3 things -- account lists, balance sheets and income statements -- that 'accounting programs' provide.  And in addition to everything spelled out below, we've also built into agMIS the tools that make it easy to export any output or report, for those who want or need to tweak their data some more.

And finally, remember too that every report and output listed below comes in 2 varieties -- one in brief and concise summary (total) form and format for quick management information, and the other in line-item details for later analyses.
 

Managing costs of production Every farm's principal information need	Managing cash and taxes Every farm's required information need	Managing facilities 'How do I look?' -- Every farm's question
- Crop costs - per acre, bushel, farm, field, product, landlord, more - Livestock costs - per pen, lot, cwt, head, litter, more - Dairy costs - per head, cwt, more - Machine operating costs - per hour, acre, mile, more - Project costs - (up to ) 3 levels of costs for anything you can quantify, including multi-year - Work in process accounting - - Finished goods accounting - - Cost of goods accounting - - Accrued income accounting - any/all above categories	- Cash flows - - Sources and uses of funds - - Payables - - Receivables - - Checks/checkwriting - - Budgets - - Taxes - Schedules F/C/A, 1099's, W2's, 941's  - Vendor lists, recaps - - General ledger support -	- Properties lists, files - farm, off-farm multiple values, valuations alternative depreciation values - Net worth statements - farm, family, farm and family retired, active assets multiple values totals and details - 21 Performance evaluations - Solvency Liquidity Profitability Efficiency Borrowing/paybacks totals and details 'what ifs'

And finally...

Study again the output lists above, and notice the absence of such things as 'journals', 'ledgers', 'account lists', and 'registers' -- all standard and tell-tale products of 'accounting' programs.  And then contrast the agMIS focus on 'management information' -- because they represent the true agMIS difference.

Then ask yourself how many ways an agMIS system can benefit you -- from (1) reduced recordkeeping time and effort, (2) user-focused records and recordkeeping, (3) reduced investment in 'accounting' software and support, (3) in-house financial evaluation capabilities and (4) overall, as a better-informed manager and decision-maker.

Because they're some of the real reasons to own your own agMIS system.

Last updated:  October 29, 2011                     All content (c) Copyright 1998-2011 - T, Murphy Associates